Masters
Tournament Committee Meeting Minutes

March
4, 2017 – 2:30 pm

Bradenton
Shuffle Clubhouse

Roll Call: 

Masters Committee:  Dolores Brown, Tournament
Director, Lowell Williams, Bill Comford, Brad Thomas, Bob Comford,
Steve Slaughterbeck, Jerry Stannard, and Margaret Hartzler

SWCD Board Members
Present:  Ron Nurnberger,
Past President; Kay Lynn Duncan, John Brown

Issues for 2017
Masters Tournament

1.     Tournament
Format—Dolores plans to use same format as 2016 Masters (See
Attachment). Skill Shots used to break ties.

2.    Rules require specific
number of players be signed up two weeks prior for Master Tournaments
and this Thursday 3/9/2017 is deadline date.  To date, Dolores reports only four (4) District Am ladies
signed up with 1 possible cancellation.  No Alternate for Men.

Issue #2 Concerns:  Of the 4 D. Am ladies
signed up, one may not be able play; and a second lady holds 13 master
points, will be a St Am in fall—and this is her only chance to play
in D. Am Masters.  Without
4 lady players, Ladies D. Am Masters Tournament cannot be held.  There
are eight (8) Men D. Ams signed up, and no male alternate player.  Need guidelines for Tournament Director to follow if there are
only 3 lady players; and how to handle no male alternate.

Motion made by
Margaret Hartzler, “If there are not enough Ladies to play in the
Dist. Am Masters, the lady shuffler holding 13 master points be
allowed to be the 8th/9th player in the Mens Dist. Am Masters
Tournament.”  Jerry
Stannard seconded motion.  Motion
carried unanimously by SWCD Board members present.

Dolores reported
six ladies signed up for St. Am Masters; and 13 Ladies signed up for
Pro Masters.

3.    Ties for 8^th Place–St Am Men, 13 signed up and there is a 5-way tie for 8^th place.  For the 5-way tie,
there will be a playoff format for the 8^th position by the
5 tied players.  

Motion made by
Jerry Stannard “Should there be any ties for 8^th place
in any division, those players would play one 12 frame game (6 &
6) against each other to determine that place and/or the alternate
place.”  Steve
Slaughterbeck seconded, motion carried.  

Dolores will set
time and date of tie playoff to be held at Trailer Estates. 

Actual
“Masters Tournament” will be held at Palmetto Park.  

Miscellaneous
Masters Assignments and Items

·         Pins Order:  Jerry S. wants to hold off on pins order until after the
tournament due to the uncertainty on number of players.  Pins will be given out to players in the fall. 

·         Jo Miller has bought
photo frames for pictures.  

·         Palmetto will order and
pickup 5 dozen donuts for “each” Masters play day at
Wal-Mart.

·         Peter Berg will take the
pictures.

·         Courts are to be swept at
noon each day and then beaded for afternoon play. 

Players
Responsibility

Players are to be
there on first day of play at 8am for photo shoot.  Dolores will begin tournament as close to 9am as possible.
Alternate players must be there on first day.  Each day thereafter, alternates must leave a cell phone number
w/ Dolores and be available on moment’s notice to play.  Each
player shall be asked to check the spelling of their name for accuracy
when we order plaques. 

Respectively
Submitted by: 

                              Dated; March 6, 2017

Kay Lynn Duncan,
Recording Secy.

Attachment (1)

Attachment to
3-4-17 Master Committee Mtg Minutes

Excerpt below is
SWCD Masters Tournaments (rules)

FORMAT:     

A.     The
tournaments will be conducted by the State and District shuffleboard
rules and regulations as published in the current           preview. Any SWCD rules not in conflict with official rules
will also be in effect.

1.    There shall be
both a men and ladies division.  A
12 frame, non-walking format will be used.

2.    Each player will be seeded on the chart according to the       number of points earned.  The
player with the most points will be seeded No. 1.

3.    Play will consist of 3 games per opponent (total of 21 games).  The player with the most wins will be the winner. NOTE:Per SWCD
vote 1-9-16, the third game will use a ‘6 & 6’ format.

4.    If ties exist after play is completed, the player with the
highest amount of ‘skill shot points’ (taken after each match)
will be the winner.  If
ties still exist then those players will go to an assigned court and
shoot ‘skill shots’ until the tie is broken.

SKILL
SHOTS:

A.     Each player will shot 4 discs for skill points.

B.     Amateur players will choose their color and shoot from any
position.

C.     Pro and State Amateur players will choose their color and shoot
‘across the board.’

PURPOSE:

        The committee, known as The
Masters Committee, shall handle all
        affairs of the Master
Tournaments and will be known henceforth as the
           
SWCD Masters Tournaments.

COMMITTEE COMPOSITION:

        A.    No
member of this committee shall be appointed (except the
                   
director of district tournaments) unless they have played in the
Amateur Masters or are a former Open Masters participant. The Director
of Tournaments shall be the only permanent member of this committee.

        B.   
Members shall serve indefinitely and may consist of up to six (6)
               
members.

            1.   
Members include:  Director of tournament, chairperson of
                   
committee who is the 1st VP of SWCD, host club President (or
designee,) treasurer of SWCD and up to two other members as appointed
by the SWCD President or Committee chairperson.

COMMITTEE RESPONSIBILITIES:

        A   
Chairperson

            1.   
Page in Preview & Update Memory Book
            2.   
Appoint committee member to take minutes for
                           
submission to Masters Tournament annual files.
            3.   
Confirm location, format & details of tournaments
            4.   
Direct committee on selection, purchase and administering of all
awards (including pictures)
            5.   
Work with Host Club President (Host Club Duties)

        B.   
Tournament Director

            1.   
Notify each participant of the date, time, location, format of
                   
tournament (court assignments, scoring etc.). Inform participants of
their responsibilities and generally oversee the tournament.

        C.   
Treasurer

            1.   
Maintain accounting of income and expenses in
                           
coordination with Host Club.

        D.    Host
Club

            1.   
Shall secure (& acknowledge) sponsors to help finance
                       
tournaments. Work with Masters Committee for assistance.
            2.   
Shall post tournament banners, lead invocation, pledge to flag, and 
introduce SWC District President.
            3.   
Provide morning coffee, donut and/or snack.  Can also
                       
provide lunch for participants & public for Host Club Revenue.
            4.   
Provide meeting room for pre-tournament instructions and
post-tournament awards ceremony as necessary.
            5.   
Prepare courts and provide court workers and equipment.
            6.   
Provide necessary area for Tournament Director.

PLAYERS:

        A.     
Eligibility

            1.   
The 8 players in each division (men & ladies) with the
                       
highest accumulated points shall be eligible to play in the masters
tournaments.  The next highest player (9) shall be the alternate
player. If a player is unable to finish all
                       
seven matches, the alternate will play the remaining
                       
matches.  If a player has become unable to complete a match, said
match is a loss to that player.         
   

            2.   
STATE & DISTRICT AMATEURS:  A player must have a
                   
minimum of one (1) master point for the State Amateur Masters, and
three (3) master points for the District Amateur Masters tournament
(11-7-15). A minimum of four (4 men &/or 4 ladies players must
qualify for the tournament to be held. The alternate
               
for both master tournaments may play in the next masters
                   
tournament, provided they have not earned enough move-up points to the
next ‘level,’ AND they played in less than the total games during
the current Masters Tournament. (State Am tourney approved 3-7-15).
           
               
NOTE 1:  State Amateur players may accumulate ’master’ points
               
for said tournament if they ’place’ in any State Tournament held
in the SWCD and play with a partner (only) from the SWCD. 
               
(11-7-15) .
           
   
           
   
               
NOTE 2:    (Amended 3-5-16 to read):  State
Amateur Players
                   
earning master points in SWCD Thursday tournaments will be considered
first (by point total) before using points earned in (above stated)
State Tournaments (and only IF THERE ARE NOT enough players to fill
either men’s or ladies’ eligible 8 players.
           
   
               
NOTE 3:  There are no ‘move up‘ points awarded for placing in
any
               
amateur master tournament. (amended 1-3-15)

               
NOTE 4:  District Am players only earn master points in district
               
tournaments that are ‘numbered’ on the SWCD annual tournament
schedule (i.e.  A-1   A-12 etc.)  If there is NO
letter/ number beginning with the letter A, there are NO master points
awarded. This statement of clarity refers to the No 2 Pro & Pro
& 1 district am
               
player tournaments)

            3.   
PRO:  A player may play in the Pro Masters division as
                       
often as he/she qualifies.  The tournament director will use
rules based on Florida Masters, Rule 21, h-k for guidance. 
3/9/02

FORMAT:   

        A.    The
tournaments will be conducted by the State and District
                   
shuffleboard rules and regulations as published in the current
preview. Any SWCD rules not in conflict with official rules will also
be in effect.

            1.   
There shall be both a men’s & ladies division.  A 12 frame,
                   
non-walking format will be used.
            2.   
Each player will be seeded on the chart according to the
                   
number of points earned.  The player with the most points will be
seeded No. 1.
            3.   
Play will consist of 3 games per opponent  (total of 21
                       
games).  The player with the most wins will be the winner. NOTE:
Per SWCD vote 1-9-16, the third game will use a ‘6 & 6’
format.
            4.   
If ties exist after play is completed, the player with the highest
amount of ‘skill shot points’ (taken after each match) will be the
winner.  If  ties still exist
                           
then those players will go to an assigned court and
                       
shoot ‘skill shots’ until the tie is broken.
           
SKILL SHOTS

        A.    Each
player will shot 4 disc’s for skill points.
        B.   
Amateur players will choose their color and shoot from any position.   
        C.    Pro
and State Amateur players will choose their color and shoot ‘across
the            
board.’

REFEREE & SCOREKEEPERS:

        A.    An
assigned person will be responsible obtain and instruct
                   
referees and scorekeepers for master tournaments.

            1.   
A list of all these individuals will be provided to the
                       
committee chairperson and host club President.
           
   
           
   
SWCD MASTERS FINANCIALS: 
       
       
        B.    It
shall be administered by the treasurer of the SWCD.

            1.   
This person will collect all revenue and authorize all payment of
expenses.
            2.   
All monies will stay in the masters account.  If  a deficit,
expenses will be paid from the general fund, per SWCD board
authorization.             
   
            3.   
The $5000 CD earmarked for the amateur master
                       
tournament shall be deposited in the SWCD masters account. Only the
interest earned from this CD will be used for needed expenses. 

AWARDS:   

        A.   
Amateur Masters
            1.   
Pictures and pins will be awarded to each contestant including the
alternate.  Plaques will be awarded to top 8 qualifiers
(men/ladies) only.

        B.    Pro
& State Amateur Masters
            1.   
A special pin  will be awarded to each contestant

        C.    Prize
Money for Open Masters
            1.   
NOTE: Prize money for Master’s (Pro Division) was discontinued
               
starting at 2016 Masters (per SWCD vote 1-9-16).   

        D.   
Pictures
            1.   
All participants will receive a  group picture and a set will be
given to the editor of the ‘Preview.’
            2.   
Pictures also will be placed the in Memory Picture Book along with
clubs and persons who contributed to the tournaments success.

CLOSING CEREMONY:

        A.   
District President and/or Committee Chairperson will present all
               
awards.  District President to thank workers, sponsors etc.